Odoo Property Management · Case study
Odoo Property Management System with Beds24 Integration
Odoo property management case study with Beds24 integration for bookings, contracts, payments, commissions, owner accounting and monthly statements.
Project context
Short-term rental and property management
An international property management company operates multiple short-term rental units across several locations. Rapid growth exposed operational bottlenecks in the spreadsheets, calculations and person-dependent routines used to coordinate properties, bookings, contracts and owner finances.
Fragmented data, manual commission calculations and the absence of one scalable operating system made growth increasingly difficult. The company needed a unified platform that could connect channel activity with Odoo sales, accounting, contracts, analytic dimensions and owner reporting.
- Delivery
- Odoo Property Management
- Industry
- Short-term rental and property management
- Period
- Started August 2025
- Confidentiality
- Client identity is withheld unless publication is approved.
ERPixel solution
How the work was approached
ERPixel designed and implemented a complete property management system on Odoo ERP. A dedicated property model and direct Beds24 API integration connect the booking lifecycle with sales orders, invoices, vendor bills, customer payments, contracts, commissions, revenue distribution and monthly owner statements. Operational, financial and analytical workflows now run inside one ERP environment.
Implementation details
Architecture, workflows and reporting scope
Property and ownership model
ERPixel created dedicated Odoo structures for the physical rental portfolio and the commercial relationships behind it. Operational records and accounting dimensions share the same property context.
- Properties, Room Types and Units
- Ownership structure
- Analytic accounting dimensions
- Operational and financial records in one model
Beds24 booking lifecycle
A direct Beds24 API integration brings channel activity into Odoo so the ERP can execute the downstream business process instead of relying on repeated manual transfer.
- Booking creation and updates
- Cancellations and check-outs
- Payment information
- Autonomous create → update → close flow
Automated accounting documents
Booking and settlement events create the required commercial and accounting records, keeping operational state and financial processing connected.
- Sales Orders and customer Invoices
- Vendor Bills and Customer Payments
- Analytic entries
- Top-ups, bank reconciliation and cash operations
- Internal revenue recognition and settlement journals
Contracts, commissions and payouts
Odoo Sign and the accounting model connect contractual terms with the calculations required for property owners, the management company and booking channels.
- Management-fee and payout rules
- Digital contract lifecycle
- Owner revenue distribution
- Management and OTA commission calculation
- Pass-through expense allocation
Owner statements and visibility
Summary and detailed monthly statements are generated from analytic dimensions, giving owners transparent reporting while management can review bookings, revenue, expenses and payouts.
- Monthly owner statements
- Summary and detailed reporting
- Owner-level analytic dimensions
- Central management visibility
Transformation
Before and after
The operational change delivered through the project.
Before
- Dozens of Excel and Google Sheets controlled core property-management processes.
- Owner and management-company commissions were calculated manually.
- Channel commissions and financial records required hand reconciliation.
- Critical workflows depended on a small number of employees.
- Fragmented records prevented one dependable operational and financial view.
After
- Properties, Units and Room Types are registered through a controlled Odoo data model.
- Beds24 bookings move through creation, update, cancellation, check-out and payment states in Odoo.
- Sales Orders, Invoices, Vendor Bills, Customer Payments and analytic entries are generated by the workflow.
- Digital contracts define management fees, payout terms and the agreement lifecycle.
- Owner accounting, revenue distribution and monthly statements use shared analytic dimensions.
- The operating model can onboard additional owners and units without returning to spreadsheet-based administration.
Confirmed outcomes
What the project delivered
- 01
Property, unit and room-type administration moved into one Odoo environment
- 02
Beds24 booking events connected to commercial and accounting workflows
- 03
Financial documents and analytic entries generated automatically
- 04
Digital contracts, commission rules and revenue distribution made traceable
- 05
Owner accounting and monthly statements produced from shared operational data
- 06
Spreadsheet-based reconciliation removed from the implemented workflow
Technology and scope
What the delivery covered
- Odoo Enterprise
- Odoo Accounting
- Odoo Sales
- Odoo Sign
- Beds24 API
- Properties
- Room Types
- Units
- Booking synchronization
- Sales Orders
- Customer Invoices
- Vendor Bills
- Customer Payments
- Management commissions
- OTA commissions
- Owner revenue distribution
- Analytic accounting
- Owner statements
- Bank reconciliation
- Digital contracts
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